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Employee
For the purposes of the Employee Handbook & Guide, an “Employee” is considered any employee of the University. Faculty should refer to the Faculty Handbook on faculty status, faculty policies and processes, where needed. This Employee Handbook & Guide will serve as a resource on common policies for staff and faculty, unless a topic is specifically referenced for faculty in the faculty handbook. This handbook will serve as the primary employee reference for staff employees including members of the Senior Leadership Team, administrators, and full-time, part-time, and temporary staff positions.
Exempt and Non-Exempt
Positions held by all employees are designated as either exempt or non-exempt positions based on federal and state wage and hour laws. Based on these DOL standards, Human Resources will assess and assign the classification for all university positions.
Non-exempt employees will track their work time in hourly increments within each pay cycle. Non-exempt employees are entitled to overtime pay under federal and/or state law at a rate of 1.5 times their regular rate of pay for hours worked over 40 in a work week. Non-exempt employees may also be referred to as “hourly employees” in other policies.
Exempt employees are exempt from the overtime requirements of federal and state law and are not entitled to overtime pay. Exempt employees receive a salary that is intended to compensate them for all hours worked in each work week. Exempt employees are expected to work the hours required to meet their work responsibilities. Exempt employees may also be referred to as “salaried employees” in other policies.
Full-time, Part-time, and Temporary Staff Employees
| Employee Category |
Explanation |
| Regular Full-time |
Scheduled to work a minimum of the full academic year and at least 1,300 hours per year. Eligible for all University Benefits. |
| Part-time |
Work a regular, pre-arranged schedule but less than 1,300 hours per year. Those who work at least 1,000 hours per year are eligible for limited University Benefits. |
| Temporary and Seasonal |
Work full-time or part-time, less than 6 months. Work less than 1,000 hours per year. An employee who is scheduled to work on a specific need of the University. The employee is not eligible for any benefits unless specifically authorized in writing. |
For categories of faculty appointments, please see the Faculty Handbook.
Dependents
For the purposes of the Handbook, a “dependent” is the biological child, stepchild, or legally adopted child of the employee that he or she claimed on the prior year’s federal tax return and/or intends to claim on the federal tax return for the current year.
This definition is used throughout the handbook except as it pertains to health insurance. According to the Affordable Care Act, individuals who at one point in their life had been listed as a dependent on their parent’s federal tax return are eligible to be included under their parent’s health insurance up to the age of 26.
Spouse
An individual whose relationship with the employee is recognized as a legal marriage in the state where the marriage took place or, if legally married outside the United States, whose marriage would be recognized as legal under the law of at least one state.
Senior Leadership Team
A Senior Leadership Team member is an individual responsible for a division of the University who reports directly to the President.
Anniversary Date/Date of Hire
The employee’s most recent date of hire is his or her official employment anniversary date.
Work Week and Business Hours
The standard work week for the University begins at 12:01 a.m. Monday and ends at midnight the following Sunday. University Business Hours are Monday – Friday: 8:30am – 5:00pm.
Pay Periods
Non-exempt employees are paid biweekly (26 pay periods) on alternating Fridays by direct deposit. Exempt employees are paid monthly on the first of the month. If the first of the month falls on a weekend, the pay date is the preceding Friday, except at the end of December when the pay date is the first business day in January. Non-exempt employees are paid two weeks in arrears. Exempt employees are paid one month in arrears.
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